Why Do You Need A Network Or Wireless Scanner?
Network and WiFi document scanners offer a flexible and efficient solution for modern businesses aiming to streamline document workflows. Unlike USB-only models, these scanners connect directly to your office network, through WiFi or Ethernet, allowing multiple users to scan, share, and store files from any connected device. This eliminates the need for individual desktop scanners, reduces cable clutter, and creates a more organised workspace.
A major benefit of wireless and network scanning is seamless integration with cloud storage services and business platforms. Documents can be scanned directly to shared folders, email or cloud solutions like Google Drive, Dropbox, SharePoint and more, enhancing productivity and supporting remote or hybrid work. Many models also include built-in security features such as user authentication, access controls and encrypted data transmission to help businesses stay compliant with GDPR and other data protection regulations.
Whether you're digitising invoices, legal documents, patient records, or internal reports, network-connected scanners deliver high-speed, high-resolution results. These devices are ideal for offices, schools, healthcare providers, law firms, and other settings that require efficient document sharing across departments.
Frequently Asked Questions
What Is Network Scanning?
Answer: Network scanning is when a scanner is connected to a network using a network (Ethernet) cable so people on the same network can scan and send documents to their computers or shared folders.
Can The Scanner Be Connected To Both Wired (Ethernet) and Wireless Networks Simultaneously?
Answer: Some scanners can connect to both wired and wireless networks at the same time, but this can vary by model. If you're looking to use both connectivity methods at once, it's best to consult the scanner's manual to confirm.
Is WPS Supported for Wireless Setup?
Answer: Yes, many wireless scanners support WPS (WiFi Protected Setup). With WPS, you can connect the scanner to your WiFi network by pressing the WPS button on your router and then on the scanner, without needing to enter a password.
Do I Need To Install Software On Every Device That Will Use The Scanner?
Answer: Yes, for the best performance across all scanners on the network, it is recommended to download the drivers on each individual PC.
Can I Scan Directly To Cloud Services Like Google Drive Or Dropbox?
Answer: Yes, most network and wireless scanners can connect to cloud-based services. Platforms may differ from scanner to scanner, so for an accurate list of supported cloud services, check the scanner's brochure before purchase.
Do Network and Wireless Scanners still support TWAIN or ISIS Drivers?
Answer: Yes, many network and wireless scanners still support TWAIN and ISIS drivers. Support can vary by model. TWAIN is more commonly supported, and ISIS is typically found in high-end scanners.
Can I Use Mobile Devices (ios/Android) to Scan Documents?
Answer: Yes, when a scanner is connected to the WiFi, or Network, it can scan to a mobile device connected to the same network
How Can I Secure The Scanner on A Shared Network?
Answer: Scanners can still be secure when connected to a network, but there are still some tips to improve it further.
- Use a strong password
- Enable network encryption
- Limit access by IP or user
- Turn off unused protocols
- Update Firmware Regularly
- Use a separate VLAN
Are Scanned Documents Encrypted When Sent Over the Network?
Answer: Scanned documents can be encrypted when sent over the network, but it depends on the settings of the scanner and the method used to send the files.
