The best printers for small businesses can drastically vary. The most important thing to do is to assess your printing requirements. Consider the volume of printing your business handles on a daily, weekly, or monthly basis. Identify whether you primarily need to print documents, graphics, photos, or a combination of these. Understanding your printing needs will help you narrow down your options and prevent you from overspending on unnecessary features.
What To Consider When Choosing The Best Laser Printer
There are several types of printers available, each catering to specific needs:
- Inkjet Printers:
- Laser Printers
- All-in-One Printers:
- Solid Ink Printers and LED
We have another post available here, explaining the difference between each printer type. It’s important to select the type of printer that best aligns with your business needs and budget.
Print speed is vital when choosing a printer for your small business. If you will be printing long documents or larger print volumes. Laser printers generally provide faster print speeds than inkjet printers, making them suitable for businesses with faster printing requirements.
Ensure that the printer includes the necessary connectivity options to support the devices your business uses. USB, Wi-Fi, Network (Ethernet), and mobile printing capabilities are crucial features to consider. Wi-Fi connectivity is the most popular, as this allows for easy printing from multiple devices without the need for physical connections
Check the printer’s paper handling, especially if you print on different paper sizes or finishes. Check the tray capacities to determine if they meet your business’s daily printing needs. Having a higher paper capacity reduces the need for frequent refilling during busy periods.
Besides the initial purchase cost, consider the ongoing costs of printer consumables such as ink, toner, drums and paper. Inkjet printers may have lower purchase prices but usually bring a higher ink cost over time. On the other hand, laser printers might have a higher initial cost, but their toner cartridges generally offer higher page yields, making them more cost-effective for high-volume printing.
Duplex, also known as two-sided printing, scanning & copying is a valuable feature that can help save paper and reduce overall printing costs. If your small business often prints or copies double-sided documents, opt for a printer with automatic duplexing capability.
Small businesses are often looking for ways to cut down on operational costs and reduce their environmental impact and should consider energy-efficient printers. Look for printers with ENERGY STAR certification, as they meet stringent energy efficiency standards.
Check the printer’s warranty duration and what type of support is offered by the manufacturer. A comprehensive warranty with prompt technical support can provide peace of mind and minimize downtime in case of any issues.
Before making a final decision, read customer reviews and seek recommendations from other small business owners or industry experts. Real-world experiences can offer valuable insights into the printer’s performance, reliability, and overall user satisfaction.
Best Printers For Small Business 2023
Best Inkjet Printer For Small Business – Canon MAXIFY GX6050
- Free 3-Year Warranty As Standard
- Print, Scan & Copy
- Automatic 2-Sided Print
- USB, Network & WiFi
- 250 Sheet Paper Tray
- Ships With 6,000 Pages of Black & 14,000 pages of CMY
The Canon MAXIFY GX6050 is the ideal inkjet printer for a small business, which print high volumes but need an incredibly low running cost. This feature-packed ink tank printer has a maximum paper capacity of 300 sheets (1 x 250 paper tray and 100 sheet rear tray). The Canon GX6050 is a versatile printer, capable of printing documents at a decent speed and marketable quality images.
Best Laser Printer for Small Business – Xerox C310DN
The Xerox C310DN is reliable, secure and simple to use. Making it ideal for a small business looking to print documents at higher speeds. The addition of the Xerox Extended Warranty can provide up to 5 years of additional protection against any natural printer issues and the document quality for a low price point is phenomenal.
Best All-In-One Printer for Small Business – Epson WF-C5870DWF
All-In-One printers are a necessity in a busy office. The Epson WF-C5870DWF is perfect for small workgroups by blurring the lines between the usability of a laser printer and the quality of an inkjet. Featuring a low total cost of ownership and reduced environmental impact this feature-filled multifunction printer deserves a spot in our best printers for small businesses.
Best Printer Scanner for Small Business – Brother MFC-J1300DW
Designed to print straight from the box, the Brother J1300DW is a small but powerful printer ideal for a very small workforce. Including huge print yields of up to 6,000 black & 5,000 colour prints alongside a 3-Year Warranty from Brother make this ideal for front-of-house prints.
Best Black And White Laser Printer For Small Business – Oki B432DN
Built for maximum speed & efficiency, the Oki B432DN is a no-nonsense, easy to use mono printer with affordable running costs.
Best Colour Printer For Small Business – Kyocera P5026CDW
Best HP Printer For Small Business – HP 4002dwe
- HP+ Includes 2 Year HP Warranty & 3 Month Instant Ink Trial
- Print Only
- Automatic 2-Sided Printing
- USB, Network & WiFi
- 250 Sheet Paper Tray & 100 Sheet Multipurpose Tray
When printing documents, you can’t go wrong with HP, they are built for shared office use. The HP LaserJet M4002dwe comes with HP+ built-in, offering a 3-month trial to their instant ink service, an additional 12-month warranty out of the box and HP Wolf security out of the box providing 24/7 monitoring to keep your printers and stored information safe.
Best Brother Printer For Small Business – Brother MFC-6959DW
Possibly the best printer for a small business is the Brother MFC-J6959DW. Whether you’re printing documents, images or even banners for marketing materials. The Brother J6959DW is the smallest roll printer capable of graphics on the market.
Best Label Printer For Small Business – Zebra ZD220D
The best label printer for a small business goes to the Zebra ZD220D. A small, desktop Direct Thermal label printer that partners perfectly with Royal Mail Click ‘N Drop software. Printing 6×4″ labels for shipping has never been easier, thanks to Zebra.
Best InkTank For Small Business – Epson EcoTank ET-5150
- Free 5-Year Warranty
- Print. Scan & Copy
- Automatic 2-Sided Printing
- USB, Network & WiFi Connectivity
- Pairs with Royal Mail Click ‘N Drop
- 250 Sheet Paper Tray & 35 sheet Automatic Document Feeder
Our recommendation for the best inktank printer for a small business is the Epson EcoTank ET-5150. Saving printing costs without sacrificing any of the quality in the process. Featuring all the necessary functions for office use and a clear-to-read 6.1cm LCD screen.
These are the best printers for small businesses in 2023. Our top recommendations for all users, whether it’s a single person or a shared workforce.
There isn’t a top recommendation overall, due to the range of needs but for more advice, or help choosing the best printer for your needs, our sales team will be happy to assist!
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