Digital transformation has been around a while but it is only really just starting to come to the thinking and realisation of small and medium sized businesses who are looking at ways of becoming more efficient, working smarter and saving money. Enter, the Fujitsu scanner range.

Take a look at just some of the advantages you and your business could capitalise on by moving over to a dedicated Fujitsu scanner.

Save Money – Document scanning eliminates the need to maintain paper based filing systems. This reduces the costs associated with filing, archiving and long-term storage of paper records.

Productivity Gains – Studies have shown that employees spend twenty percent of their day searching for information. Using document management software, users can access decision making information in seconds, saving time and improving productivity.

Collaboration – Many document scanning systems integrate with business applications allowing faster access and the ability to share information in real-time.

Easy Organisation – Electronic documents can be organised much faster, better, and more easily than paper documents. In addition, finding, viewing, and sharing electronic documents can be achieved with unprecedented speed and ease.

Smarter Working – The proliferation of mobile technologies and the ability to scan and view directly to either smart devices, via a cloud service or via a network means more efficient ways of working can be adopted enabling you to build a business around your employees rather than the other way around.

Free Your Space – Space has become an expensive asset. Save time and money on expensive office relocation’s and free your space and make the paperless office dream a reality.

Disaster Recovery Planning – Would your customer’s business cope in the event of a fire or flood? Can they afford to lose those valuable documents if they are filed incorrectly after use? Document scanning allows them to keep a set of their records on CD or DVD in another location or office or in the cloud to reduce the risk of losing their valuable information to natural disasters.

Deterioration of Quality – When information is currently on paper there is a problem of deterioration of the original page. Paper can fade over time and be torn through excessive use, while a scanned image will not fade or deteriorate and is easily accessible.

Efficient Retrieval – Enables access to important information from a desk. It can be shared through offices and other branches saving time and money on physical page retrievals, copying and faxing.

Legal Admissibility – General opinion is that scanned images are likely to be admissible in court, with the same weight as of evidence as photocopies which are considered as secondary evidence. There is a potential reduction in the weight of evidence if the authenticity of the copy is questioned (e.g. if a signature is being disputed).

Document and Records Retention – Records need to be retained not only for the purposes of business use, but also to meet legal and regulatory obligations. For example, in the UK, Acts like Sarbannes Oxley and The Companies Act 1985 (Section 221) requires companies to keep accounting records sufficient to give a “true and fair view of the state of the company’s affairs and to explain its transactions.” It also requires adequate precautions to be taken against falsification of records and to discover any falsification that occurs.

Recent legislation directives are really becoming focussed on the virtues of operating a digital workplace, embracing mobility and collaboration.

Equally digitised and searchable content allows a public-sector body to respond to Freedom of Information requests promptly and within permissible time limits.

Greener – Scanning is a paperless process, and often there is no environmental cost when documents are distributed electronically. If documents are scanned less paper is wasted, transport of documents is reduced and the amount of landfill used is reduced. Reducing paper, its transport and the amount of bleaches used in recycling benefits the environment.

Customer Satisfaction – Response times are reduced, information is available in seconds from a computer, remote locations and global business offices are connected and able to respond to customer needs faster and more efficiently.

Check out the Fujitsu scanner range now.

Multifunction devices are great and deliver a variety of functions at decent quality. However, there are many reasons why you may now require a dedicated document scanner rather than relying on your multifunction device.

In today’s multi-connected world, businesses are finding that to become more efficient and productive they need to embrace the digital revolution and merge their paper based records with their digitally born files. Being digital allows for greater collaboration not just between staff members who may be in the office, in the field or home-based but also to clients who may be demanding faster decision making and access to their files, reports or records. Fujitsu scanners allow for scanned documents to be instantly shared across the cloud or a network and viewed across a variety of platforms such as tablets, phones and notebooks.

Customers are starting to realise that there’s a greater need advantage for dedicated scanners, which allow for archiving and processing of all paperwork within the building.

Speed and Paper Handling

Quickly and intuitively capture double-sided documents easily with Fujitsu’s scanner range. Fujitsu scanners have a high daily throughput and can cope with mixed batches without the need for pre-sorting or adjusting settings. They come with built-in hardware feeding functions to reduce the risk of double feeds or intentional double feeds such as attached post-it notes, plus the scanners will automatically crop to the correct size scanned, remove any scan skew, auto rotate and remove blank pages, dramatically increasing your efficiency and lowering your costs.

Location and Efficiency

There have been numerous studies about the wasted time in a typical week that can be spent walking to and from a multi-function device such as a photocopier and then the scanning function itself, transmission back to a host PC and post-scan processing. Fujitsu’s ScanSnap range starts at £150 RRP with a small footprint so can easily become a mainstay on numerous desks within an organisation. ScanSnap is an out of the box solution, USB plug and play and no training required. Scanning at a desk and the automated functionality of Fujitsu scanners means other desktop tasks can be done in conjunction with the scanning process and save you lots of time.

Image quality and processing – A scanner can capture the actual content and information of a document and not just the image. Rather than creating a jpg, Fujitsu scanners can create a PDF which can be searchable thereby making information instantly retrievable at a later date. Bundled OCR software with the ScanSnap range also means documents can be scanned and instantly converted to editable Word, Excel or PowerPoint files. Additionally, receipts and business cards can be scanned and information exported to a database or expense monitor system. Features such as automatic colour detection can help ensure that file size is kept to a minimum, while bundled PaperStream Capture software with Fujitsu’s ‘fi’ scanners cleans up the image and assisted scan can help with choosing the best scan for your workflow.

Click here to look at Fujitsu’s scanner range.