The best printers for small businesses can drastically vary. The most important thing to do is to assess your printing requirements. Consider the volume of printing your business handles on a daily, weekly, or monthly basis. Identify whether you primarily need to print documents, graphics, photos, or a combination of these. Understanding your printing needs will help you narrow down your options and prevent you from overspending on unnecessary features.
What To Consider When Choosing The Best Small Business Printer
There are several types of printers available, each catering to specific needs:
- Inkjet Printers:
- Laser Printers
- All-in-One Printers:
- Solid Ink Printers and LED
Read our How Does a Printer Work? blog post to learn the differences between each printer type. It’s important to select the type of printer that best aligns with your business needs and budget.
Print speed is vital when choosing a printer for your small business. If you will be printing long documents or larger print volumes. Laser printers generally provide faster print speeds than inkjet printers, making them suitable for businesses with faster printing requirements.
Ensure that the printer includes the necessary connectivity options to support the devices your business uses. USB, Wi-Fi, Network (Ethernet), and mobile printing capabilities are crucial features to consider. Wi-Fi connectivity is the most popular, as this allows for easy printing from multiple devices without the need for physical connections
Check the printer’s paper handling, especially if you print on different paper sizes or finishes. Check the tray capacities to determine if they meet your business’s daily printing needs. Having a higher paper capacity reduces the need for frequent refilling during busy periods.
Besides the initial purchase cost, consider the ongoing costs of printer consumables such as ink, toner, drums and paper. Inkjet printers may have lower purchase prices but usually bring a higher ink cost over time. On the other hand, laser printers might have a higher initial cost, but their toner cartridges generally offer higher page yields, making them more cost-effective for high-volume printing.
Duplex, also known as two-sided printing, scanning & copying is a valuable feature that can help save paper and reduce overall printing costs. If your small business often prints or copies double-sided documents, opt for a printer with automatic duplexing capability.
Small businesses are often looking for ways to cut down on operational costs and reduce their environmental impact and should consider energy-efficient printers. Look for printers with ENERGY STAR certification, as they meet stringent energy efficiency standards.
Check the printer’s warranty duration and what type of support is offered by the manufacturer. A comprehensive warranty with prompt technical support can provide peace of mind and minimize downtime in case of any issues.
Before making a final decision, read customer reviews and seek recommendations from other small business owners or industry experts. Real-world experiences can offer valuable insights into the printer’s performance, reliability, and overall user satisfaction.
Best Printers For Small Business 2026
Best Inkjet Printer For Small Business – Canon MAXIFY GX3050
- Free 3-Year Warranty As Standard
- Print, Scan & Copy
- Automatic 2-Sided Print
- USB & WiFi Connectivity
- 250 Sheet Paper Tray + 100 Sheet Rear Tray
- Ships With 6,000 Pages of Black & 14,000 pages of CMY
The Canon MAXIFY GX3050 is an excellent choice for small businesses that need high-volume printing without the burden of high running costs. Thanks to its refillable ink tank system, this printer delivers an exceptionally low cost per page, making it perfect for offices that print throughout the week.
Built with productivity in mind, the GX3050 offers a huge 300‑sheet paper capacity. By including a 250‑sheet front cassette and a 100‑sheet rear tray, giving the flexibility to handle different paper types with ease. Performance is reliable and efficient, with print speeds of up to 18ipm for mono documents, ensuring everyday office tasks are completed swiftly. It also produces crisp text and vibrant, marketable‑quality colour prints, ideal for reports, marketing materials and internal documents.
Best Laser Printer for Small Business – Kyocera ECOSYS PA2101cx
- Print Only
- Automatic 2-Sided Print
- USB & Network Connectivity
- 250 Sheet Paper Tray + 50 Sheet Multipurpose Tray
The Kyocera ECOSYS PA2101cx is an excellent laser printer for small businesses that need fast, efficient and reliable colour printing without the bulk or cost of a multifunction laser printer. Small and reliable, it prints sharp black and white text and vibrant colour graphics that are ideal for reports, presentations and everyday office documents. The eco-friendly ECOSYS design helps reduce waste and long-term printing costs, while the sturdy build quality ensures dependable performance through the working week. With easy-to-understand controls and USB & Network (Ethernet) connectivity, it fits seamlessly into small business environments where ease of use and low maintenance are priorities.
In daily use, the ECOSYS PA2101cx delivers quick first-page-out times and consistent print speeds that help keep workflows moving, even during busier periods. It’s toner system provides high-yield efficiency, making it a cost-effecting printer for users who print regularly.
Best All-In-One Printer for Small Business – Xerox C325
- Xerox Extended Warranty
- Print Only
- Automatic 2-Sided Printing
- USB, Network & WiFi
- 250 Sheet Paper Tray
The Xerox C325 is an excellent choice for small businesses that need fast, reliable laser printing with professional-quality results. Designed for busy offices, this colour laser printer delivers consistently sharp text and vibrant graphics while maintaining low running costs, making it ideal for teams that print frequently throughout the week.
Built for day‑to‑day productivity, the C325 offers a generous 550‑sheet paper capacity as standard, including a 250‑sheet main tray, 100‑sheet multipurpose tray and optional additional trays for added flexibility. This allows small businesses to handle different paper types and larger print volumes without constant refilling.
Performance is another strong point. With print speeds of up to 33ppm for both mono and colour documents, the Xerox C325 ensures everyday office tasks are completed quickly and efficiently. Its output quality is excellent, producing crisp business documents and high‑quality colour prints suitable for reports, marketing materials and customer‑facing content.
Best Printer Scanner for Small Business – Brother MFC-J4540DWXL
- 3-Year Warranty & 3 Years Worth Of Ink In Box
- Print, Scan, Copy & Fax
- Automatic 2-Sided Printing
- USB, Network & WiFi
- 1×250 Sheet & 1×150 Sheet Paper Trays
The Brother MFC‑J4540DWXL is a versatile all‑in‑one printer that suits small businesses looking for dependable printing, scanning and copying at exceptionally low running costs. Its high‑yield XL ink supplies help keep long‑term expenses down while delivering sharp mono text and vibrant colour output suitable for everyday office documents, reports and client materials. With a 400‑sheet paper capacity split between a 250‑sheet main tray and 150‑sheet multipurpose tray, it offers the flexibility to handle mixed media and regular print volumes without constant refilling.
Performance is strong across the board. The MFC‑J4540DWXL prints at speeds up to 20ipm mono and 19ipm colour, ensuring routine office tasks are completed quickly and efficiently. Its scanning capabilities are equally reliable, producing clear, high‑resolution scans for digital archiving and administrative workflows. Combining cost‑effective operation with solid print and scan quality, this model is a smart, long‑lasting choice for small teams that need an all‑in‑one device they can rely on throughout the working week
Best Black And White Laser Printer For Small Business – Xerox B305DN
- Free 3-Year Warranty
- Print, Scan & Copy
- Automatic 2-Sided Printing
- USB, Network & Wireless Connectivity
- 250 Sheet Paper Tray
The Xerox B305DN is a dependable mono (Black-and-White) laser printer designed for small businesses that need fast, efficient and cost-effective black and white printing. It prints crisp, professional-quality text that’s idea for invoices, reports and everyday office documents. With a 250-sheet paper tray and 100 sheet multipurpose tray, it supports the capacity and flexibility needed to support steady daily workloads without interruptions. Its compact design fits easily into small offices while still giving a performance that can rival larger, workgroup-based printers.
Speed and productivity are where the Xerox B305DN stands out. With print speeds up to 40ppm, it handles daily printing tasks quickly and reliably, helping teams maintain momentum throughout the working day. Toners are available in both standard and high-yield capacities which help to manage running costs and reduce the need for frequent replacements.
Best Colour Printer For Small Business – HP LaserJet Pro 4202DW
- Print Only
- Automatic 2-Sided Printing
- USB, Network & WiFi Connectivity
- 250 Sheet Paper Tray
Best HP Printer For Small Business – HP 4002dw
- Print Only
- Automatic 2-Sided Printing
- USB, Network & WiFi
- 250 Sheet Paper Tray & 100 Sheet Multipurpose Tray
The HP LaserJet Pro 4002dw is a small business powerhouse designed to keep pace with busy office demands. Built for reliable day-to-day use, it delivers fast mono printing with clear, professional-quality text that is ideal for invoices, reports, statements and other essential business documents. Automatic double-sided printing helps reduce paper waste, while HP’s security features work in the background to protect sensitive information and safeguard your network. Compact and easy to position in almost any workspace, the LaserJet Pro 4002dw is simple to manage and integrates smoothly into existing office setups, making it well suited to small teams that need dependable, no-nonsense performance.
Speed and efficiency are where the 4002dw really shines. With rapid print rates that keep workflows moving, it ensures teams can handle everyday tasks without delay, even during busy periods. Its reliable wireless connectivity, including dual-band WiFi and simple mobile printing options, means you can send documents from laptops, phones or tablets with ease. Combined with low-maintenance operation and cost-effective toner options, the HP LaserJet Pro 4002dw stands out as a practical, long-lasting choice for growing businesses that want a fast, secure and hassle-free printer.
Best Brother Printer For Small Business – Brother MFC-J5955DW
- Print, Scan, Copy & Fax
- Automatic 2-Sided A4 Print, Scan & Copy
- USB, Network & WiFi
- 2 x 250 Sheet Paper Trays
The Brother MFC-J5955DW is the top Brother printer for small businesses thanks to its blend of speed, flexibility and excellent colour print quality. Offering both A3 and A4 printing, scanning and copying, it is a versatile multifunction printer for users that need more capability than a standard desktop printer. It’s business focussed INKvestment ink system delivers sharp mono text and vibrant colour documents while helping to keep long term running costs under control. With 2 x 250 sheet paper trays and support for a range of paper up to A3m it handles mixed workloads with ease.
Day to day performance is fast and reliable, the Brother MFC-J5955DW prints documents quickly and it’s reliable scanning features make saving your digital documents simple. A large touchscreen interface and dependable wireless connectivity make it easy for multiple users to print from laptops and mobiles. With efficient ink usage and strong all-in-one features, the Brother MFC-J5955DW is a practical printer for small businesses that need a high capacity printer they can rely on.
Best Label Printer For Small Business – Zebra ZD220D
- Free 2-Year Warranty
- Print Only
- 104mm Roll Width
- USB Connectivity
- Pairs with Royal Mail Click ‘N Drop
The Zebra ZD220D is a direct thermal label printer designed for small businesses that need fast, consistent and hassle free label printing. It is well suited to users handling shipping labels, barcodes, product stickers and administrative labelling. With support for a wide range of label sizes and USB connectivity, it integrates easily into existing workflows and prints crispy, high-quality labels without the cost or maintenance needed with an Inkjet or Laser printer. Its straightforward setup and user friendly operation make it an excellent fit for busy environments, where users need to print labels quickly throughout the day.
Performance is reliable, with print speeds up to 4 inches per second to help keep daily operations running smoothly. The ZD220D is built with Zebra’s durable construction, ensuring long term reliability even in demanding small business settings. It also supports standard ZPL and EPL programming languages, which makes it compatible with many existing label formats and software systems.
Best Ink Tank For Small Business – Epson EcoTank ET-4956
- Free 5-Year Warranty
- Print. Scan, Copy & Fax
- Automatic 2-Sided Print, Scan & Copy
- USB, Network & WiFi Connectivity
- 250 Sheet Paper Tray & 30 sheet Automatic Document Feeder
The Epson EcoTank ET-4958 is an excellent choice for small businesses that want high-quality printing with the lowest printing costs. It’s cartridge-free ink tank system dramatically reduces long-term expenses while delivering crisp mono text and rich colour prints suitable for invoices, marketing materials and everyday office documents. With a 250 sheet paper tray and 30 page ADF, this printer is designed to handle daily print volumes without interruptions.
Performance is consistently strong, with printing speeds up to 18ppm to keep routine printing moving smoothly. The Et-4956 also offers dependable scanning and copying, making it a practical all-in-one for digital workflows and small teams managing mixed tasks. Combining ultra-low-cost operation with dependable print quality and efficient day-to-day performance, the EcoTank ET-4956 stands out as a smart, long-lasting option for small businesses that prioritise value and reliability throughout the working week.
Verdict
These are the best printers for small businesses in 2026. Our top recommendations for all users, whether it’s a single person or a shared workforce.
There isn’t a top recommendation overall, due to the range of needs but for more advice, or help choosing the best printer for your needs, our sales team will be happy to assist!
Want to see our top printer picks for 2026? Read our “Best Printers” blog post.
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